Applications for grant should include the following information. The applicant may arrange this information in any order considered to best make the case to the foundation for funding the project.
- List the name, address, and tax I.D. number of the requesting organization.
- List the name of the person responsible for the grant application and the use of the funds. Provide title, telephone, fax, e-mail address of the responsible party.
- State the mission of your organization.
- List all services provided by your organization that represent five percent or more of your budget.
- Describe your proposed project.
- The purpose and goals of your project;
- The statement of need for your project;
- The class of individuals served by the project, the number of individuals served by the project and the location of those individuals;
- The way in which you will measure the success of your project.
- Describe the implementation of your project.
- Describe the evaluation process for your project, including expected outcomes.
- Describe the geographic scope of your project.
- Describe the time-line of your project. This should include a statement of when the project will begin and when it will be completed
- State the amount requested for the project.
- Provide a time-line when the funds will be needed.
- List other sources of funding for the project, including applications submitted to other foundations. Show the status of all funding requests for these foundations.
- Provide the name of the accounting firm that prepares the organizations annual audit, a contact name and a contact number. State in the application that it is, or is not, permissible to contact your accountant for additional information if needed.
- State the tax year end of the organization.
- Provide a budget for the project in as much detail as possible.
- Provide a budget for the organization (state tax year budget is provided) in as much detail as possible.
- What percentage of the budget is your organization contributing to this project (either cash or in kind)?
- Explain how you intend to keep this project sustainable once the funds have been used?
- IRS tax determination letter showing that you are a recognized public charity and that you are not a private foundation.
- Affidavit from a representative of your organization stating that the IRS has not revoked your tax exempt status or changed that status since the issuance of the tax determination letter.
- A copy of the most recent audited financial statement of your organization.
- A copy of your organization’s most recent annual report, if available.
- A list of the organizations board of directors or trustees, showing name, corporate title, address, work telephone, home telephone.